Captured fields for receipts

Walks through the preconfigured Receipt Document Definition fields, from expense type and vendor name to taxes, hotel dates, and line item details.

The Receipt Document Definition includes the following preconfigured fields.

Receipt fields

Field	Description
Expense type	The type of expense, detected by a pretrained classifier. You can change the type at the verification stage, or specify a custom expense type by connecting a vendor data set. For the types the classifier recognizes, see Expense types.
Vendor name	The name of the organization that issued the receipt.
Date	The date when the receipt was issued.
Country	The country where the purchase was made. You can change the country at the verification stage.
City	The city where the purchase was made.
Currency	The currency of the payment. You can change the currency at the verification stage.
Total	The total amount of the receipt.
Tax	The total amount of tax levied on the purchase.
Taxes: TaxRate, TaxAmount	Tax details. No details are shown if the TaxRate and TaxAmount fields are empty. If multiple taxes are detected, they are displayed as multiple lines of a repeating group. The total amount of tax is recorded in the Tax field.

Expense types

The expense-type classifier is trained on the following types of documents.

Type	Example documents
Airfare	Receipts for booked flights.
CarParking	Receipts from parking meters.
CarRental	Receipts from car rental services.
GasolineStation	Receipts from gas stations.
GeneralRetail	Receipts from stores, supermarkets, etc.
Hotel	Hotel invoices.
Restaurant	Restaurant bills.
Taxi	Receipts for taxi rides.
TollRoad	Toll receipts.
Transport	Receipts for public transportation fares.

Hotel fields

These fields appear on the data form only if Hotel is selected for Expense type.

Field	Description
Check-in date	The day when the customer checked in.
Check-out date	The day when the customer checked out.

Additional fields

These fields do not appear on the data form by default. To display a field, open the document editor, select Show on verification on the General tab, and then specify the field’s location on the data form.

Field	Description
Time	The time of the payment.
Address	The vendor’s address.
Phone	The vendor’s phone number.
Subtotal	The amount before tax.
VatID	The taxpayer number of the vendor’s company.
TaxName	The name of the tax.
TaxCode	The code of the tax.
LineItems: ItemName, TotalValue, UnitsCount, PricePerUnit, SKU	The goods or services purchased.

Add custom fields

You can also add your own custom fields to the Receipt Document Definition. Before the program can capture data from a custom field, you must train the program to capture this field or create a separate FlexiLayout for this field. For more information, see Custom fields.