Sick Note - Document Skill

Extract data from sick notes (Germany, Belgium, Netherlands) — patient, attending physician, sick-leave dates, insurance, and work-related status.

The Sick Note skill extracts data from sick notes issued in Germany, Belgium, and the Netherlands — the medical certificates that serve as grounds for an employee’s sick leave. Each note contains information about the patient (employee), attending specialist, insurance company, sick-leave start and end dates, and whether the injury or illness is work-related.

The Sick Note skill is a preview skill. It has been trained on a limited set of documents and is designed to help you quickly get started with processing sick notes. For production use, you may need to uptrain the skill with your own document samples.

Countries and Languages

Countries	Languages
Germany	German
Belgium	French
	Dutch
Netherlands	Dutch
	English

Extracted Fields

General Information

Field	Description
Date	The sick note registration date.
Health insurer	The name of the medical insurance company. This field can only be found on German documents. The actual German designation is Krankenkasse beziehungsweise Kostenträger.

Type of Sick Note (Checkmark Group)

Field	Description
First Occurrence	Indicates that this is a first injury/illness sick leave.
Extension	Indicates that this is an extended sick leave.
Relapse	Indicates that this is a sick leave due to relapse.

Patient

Field	Description
Insurance ID	The insurance company identifier.
German Insurance ID	The German insurance company identifier. This field can only be found on German documents. The actual German designation is Kostenträgerkennung.
Full Name	The employee’s full name.
Date of Birth	The employee’s date of birth.
Address	The employee’s address.

Restrictions (Checkmark Group)

Specifies restrictions. Multiple fields can be checked simultaneously.

Field	Description
Work	Restriction indicator
Attend Classes	Restriction indicator
Engage in Sports	Restriction indicator
Swimming	Restriction indicator
Perform Strenuous Activity	Restriction indicator
Attend Workplace	Restriction indicator
Attend Kindergarten	Restriction indicator
Other	Restriction indicator
Other(Clarification)	If the Other field in the Restrictions checkmark group is checked, this field describing the restriction should be filled in.

Duration Information

Field	Description
Duration (days)	The duration of the sick leave.
Sickness Start Date	The starting date of the sick leave.
Presumable Recovery Date	The estimated end date of the sick leave.
Sickness Concluded Date	The actual end date of the sick leave.

Cause of Absence (Checkmark Group)

Indicates the type of injury/illness.

Field	Description
Sickness	Cause indicator
Surgery	Cause indicator
Accident	Cause indicator
Sickness of Dependant	Cause indicator
Family Reasons	Cause indicator
Hospitalization	Cause indicator
Stay at Emergency Room	Cause indicator
Other	Cause indicator
Other(Clarification)	If the Other field in the Cause of Absence checkmark group is checked, this field describing the cause of absence should be filled in.

Additional Details

Field	Description
Date of Accident	The date of the accident.
Work-Related	Specifies whether the injury/illness is work-related.

Leaving Home (Checkmark Group)

Field	Description
Authorized	Indicates that leaving home is allowed.
Not Authorized	Indicates that leaving home is not allowed.

Doctor

Field	Description
Doctor ID	The identifier, additional information, and signature of the attending doctor.
Doctor Information	The identifier, additional information, and signature of the attending doctor.
Assigned to Doctor (checkmark field)	Marked if the attending doctor is a traffic and work-related accident treatment specialist. This field can only be found on German documents. The actual German designation is Dem Durchgangsarzt zugewiesen.

Key Fields

• Patient/Full Name
• Patient/Insurance ID
• Date
• Sickness Start Date

Validation Rules

Rule	Description
Check Dates	Checks that there is at most 3 days between the sick leave start date (Sickness Start Date) and the sick note registration date (Date). If not, displays an appropriate error message.
Type of Sick Note Checkmark	Checks that only one type of Sick Note is selected. Auto-checks Extension if certain conditions are met.
Leaving Home Checkmark Check	Checks whether the constraints on the minimum and maximum number of checked checkboxes in the Leaving Home, Restrictions, and Cause of Absence groups are satisfied, and converts plain text values to their standardized checkbox equivalents.
Restrictions Checkmark Check	Checks whether the constraints on the minimum and maximum number of checked checkboxes in the Leaving Home, Restrictions, and Cause of Absence groups are satisfied, and converts plain text values to their standardized checkbox equivalents.
Check Document Copy	Checks that the document is a copy of the sick note intended for the employer. If the appropriate mark is not detected, displays a message saying that the uploaded copy is not the correct one. The rule is relevant for German documents only.
Cause of Absence Checkmark Check	Checks whether the constraints on the minimum and maximum number of checked checkboxes in the Leaving Home, Restrictions, and Cause of Absence groups are satisfied, and converts plain text values to their standardized checkbox equivalents.
Normalized IDs	Normalizes the doctor and patient identifier to the default national format.